Executive Assistant to CEO & COO

Melbourne CBD | Full Time | Permanent | Non-For-Profit

A well-established national non-for-profit organisation is looking for a highly capable Executive Assistant to support both the CEO and COO.

This is a role for someone who enjoys being at the centre of a busy leadership team, managing competing priorities, keeping things moving and ensuring senior executives are set up for success.

You'll thrive here if you enjoy working in a fast-paced environment, take pride in anticipating what's needed before it's asked and are confident juggling multiple priorities with professionalism and discretion.

The Role

As the Executive Assistant, you'll provide high-level support across executive administration, communications and coordination of key organisational activities.

Your responsibilities will include:

Executive Support

• Managing complex calendars, meetings and travel arrangements

• Monitoring and prioritising executive inboxes and escalating urgent matters

• Preparing briefing notes, presentations and meeting materials

• Drafting high-level correspondence and internal communications

Stakeholder Coordination

• Acting as a key point of contact for internal teams and external stakeholders

• Supporting the CEO's participation in meetings, speaking engagements and events

• Building and maintaining strong working relationships across the organisation

Operations & Project Support

• Preparing agendas, reports and documentation for leadership and strategy meetings

• Taking minutes and ensuring actions are tracked and followed up

• Supporting organisational projects and strategic initiatives as required

• Maintaining organised filing systems and records

About You

You're an experienced EA who enjoys operating in a dynamic environment and supporting senior leaders who move quickly.

You bring:

• 5+ years' experience in an Executive Assistant, Operations or senior administration role

• Exceptional organisational skills and strong attention to detail

• The ability to prioritise, adapt and manage shifting demands

• Excellent written and verbal communication skills

• High levels of discretion, professionalism and sound judgement

• Confidence dealing with a wide range of internal and external stakeholders

• A proactive, solutions-focused approach and strong problem-solving ability

You're someone who takes ownership of your work, remains calm when things get busy, and enjoys helping senior leaders stay focused on what matters most.

The Opportunity

This is an opportunity to work closely with senior leadership within a purpose-driven organisation and play a key role in ensuring the executive team operates efficiently.

You'll join a collaborative team that values:

• Integrity and transparency

• Strong relationships and teamwork

• Accountability and delivering results

Additional Information

This is a full-time permanent position based in Melbourne.

Given the nature of the role supporting senior executives, there may occasionally be a need for flexibility outside standard working hours during key organisational priorities.

Apply now if you're an experienced Executive Assistant who enjoys responsibility, thrives in a fast-moving environment and takes pride in keeping things running smoothly.